Step 3 - Planning the Site Visit

Team Visit 

The Department is responsible for arranging the daily itinerary for each team member and coordinating their transportation needs. The Department will forward the draft itinerary to the Dean for approval. The Dean’s office will coordinate the final schedule with the review team chair in advance so that the reviewers can make travel arrangements compatible with the itinerary. 

Standard Schedule Outline 

Day #1: Arrival

  • Arrive in Duluth mid-day
  • Dean's welcome dinner 
  • Review team meets as time permits

Day #2: Site Visit

  • Meeting with Dean
  • Meetings, individually or in groups, with the department head, faculty, students (undergraduate, graduate), and staff
  • Meetings with appropriate individuals in related programs
  • Tour(s) of department and related facilities
  • Dinner on Day #2 and the evening are set aside for the team to work on the evaluation report and to prepare for the exit meeting(s) on Day #3

Day #3: Wrap-up and Departure

  • Meeting(s) and/or tour(s) on campus identified by the review team at the end of Day #2 
  • Exit meeting for external reviewers to present oral summary of findings to EVCAA, Dean, and AVC(s) 
  • Depart Duluth early afternoon or evening

Click here to access and download a detailed site visit schedule template


Virtual Review Option

Programs may seek approval from the Dean and EVCAA to conduct a team review virtually. In these instances the review may span a full week, Monday through Friday, through a series of Zoom meetings. For virtual reviews, each reviewer will have no more than 10-hours worth of meetings in total for the week, including the Dean's welcome meeting and the exit meeting.