Annual Program Assessment (APA) Reporting Process
Curricular programs submit one report per program containing the information for all Program Learning Outcomes (PLOs) assessed in an academic year. The report template and instructions are provided below.
STEP 1: Review the program's Assessment Plan to learn the program learning outcomes that will be reported on. The 3-year assessment matrix is helpful for tracking the timing of PLO reporting over the 3 year cycle.
STEP 2: Locate the last report submitted in the "Reports from Previous Years" right navigation. NOTE: if this is your first reporting cycle skip this step. Please reference your previous report when responding to this years report for the questions that request this.
STEP 3: Choose if you will be using the APA Report Template as a Word Document or Google Document for completing your APA Report.
Download or make a copy of the Annual Program Assessment Report template provided below and save the document to include the program and assessment year in the file name. Example: Amazing Studies 2025-2026 APA Report. If the program name is the same for the undergraduate and graduate levels, be sure to indicate the distinction in the file name using BS or MS; BASc or MA; etc. The document may be shared with others to view and contribute assessment data/information directly into the Report.
Google Document Template:
Annual Program Assessment (APA) Report Template (google doc) [Preview]
Word Document APA Report Template:
Reminder: Please copy and paste Section 1 for each of the Program Learning Outcomes that you are reporting. Program Learning Outcomes are found on your program's assessment plan.
STEP 4: Complete the APA Report Template and share with your program faculty and staff (required), students (optional), and external stakeholders (optional) early fall semester.
STEP 5: Upload or provide the Google Document Link to the completed APA Report Template into the Campus Assessment Data Form by Tuesday, September 29th. NOTE: recommended format is a Microsoft Word document or Google Document URL. If using a Google Document, be sure to share the document with [email protected].
- The PAL or other program designee will enter data from the Annual Program Assessment Report into the Campus Assessment Data form (guide with information on completing the form). Data collected are aggregated to prepare campus-level and unit-level reports to inform a variety of decisions that impact teaching and learning. The data also populate the student learning assessment results dashboard.
- View example PDFs of the forms for different program types:
- Undergraduate Programs (undergraduate programs can report PLOs in alignment with any campus SLOs any year)
- Graduate (example: Graduate Learning Goal Categories 2 aligned to Fall 2026 reporting)